Blogs | 16 December 2021

Understanding the different processes used at different UK ports

There are two types of ports in the UK: inventory linked and non-inventory linked. Each type of port has its own processes and requirements, so it is important to know which type of port you are planning to use to avoid delays. 

Watch our inventory & non-inventory ports video to learn more.


What is GVMS?

The Goods Vehicle Movement Service, or GVMS, is used for imports, exports, and transit with pre-lodged declarations. GVMS is connected to CHIEF and CDS and allows for the immediate release of goods with pre-lodged declarations as soon as they arrive in the UK.

GVMS was initially introduced in January 2021 for transit movements from the EU and to capture the details of vehicles and declarations for Northern Ireland ports that are not inventory linked. Beginning January 1, 2022, GVMS has been extended to movements between GB and the EU for both imports and exports via GB RoRo port locations. For more detail on which ports use GVMS, how to register, and what information will be needed to obtain the required Goods Movement Reference, please refer to our blog, What you need to know about Goods Vehicle Movement Service.

Discover how GVMS works in CAS.

 

The Role of Community System Providers (CSPs)

In the UK, inventory-linked ports are connected to a Community System Provider, or CSP, and follow specific customs clearance procedures. CSPs provide network services to port communities and interface with CHIEF and CDS. There are five CSPs in the UK, each covering a different community of ports. To access a CSP’s systems, you need to subscribe to and pay for a badge, which gives you electronic access to the respective provider’s port system.

Inventory-linked ports in the UK are affiliated with one of five CSPs:

  • CNS (system name Compass) deals with maritime container and RoRo traffic for ports such as Portsmouth and Tilbury, as well as express air couriers at airports including London Heathrow and Gatwick.

  • MCP (system name Destin8) deals with maritime container and RoRo traffic at ports including Tilbury, Hull, Immingham, Purfleet, Liverpool, and Felixstowe.

  • CCS-UK deals with air cargo movements at most UK airports.

  • DHL Aviation is used by DHL for their own shipments.

  • Descartes (system name Pentant) deals with Roll-on-Roll-off (RoRo) shipments at Dover, along with a variety of smaller ports.

Understanding the Different Processes Used at Different UK Ports

 

Using Inventory-Linked Ports

Temporary Storage

For goods entering through an inventory-linked port using the Temporary Storage model, the entire port handling process is linked to the initial import record created by the ship’s manifest and declarations are associated to that item via a unique identifier. Once all goods are either cleared or offloaded, the container is free to proceed.

If you use an inventory-linked port, you will need to apply for your own badge from the CSP. It is important to note that different CSPs may be in operation at a port. This is the case at large ports, such as Tilbury, where there are several container terminals, bulk cargo terminals, and RoRo terminals. MCP manages some terminals and CNS others. Before you apply for a badge, it is recommended that you contact the CSP directly to confirm that both the port and terminal you want to apply for is indeed inventory linked and managed by that CSP.  

For goods exported using the Temporary Storage model, the export declaration is pre-lodged (type EX-D). The goods are presented to customs and “arrived” at the port which triggers a risk assessment. Following Permission to Progress (P2P) the goods are released from the inventory and the CSP submits a Departure message to CHIEF/CDS.

Mixed Model (GVMS)

For the Mixed model, where goods are imported using GVMS, declarations must be pre-lodged and either the ERN (Entry Reference Number) for CHIEF declarations or the MRN (Movement Reference Number) for CDS must be provided with a valid GMR prior to departure from the EU. Goods are automatically released from inventory.

How imports work through inventory-linked ports in CAS

There are a few steps that need to be followed for imports using Temporary Storage. Once your shipment has physically arrived in the UK, you will need to:

  1. Log into your CSP portal using your badge.

  2. Select your shipment and nominate it. For less-than-truckload, or LTL, shipments, the weight also needs to be added.

  3. Finally, copy the self-nominated Unique Consignment Number (UCN) from the CSP and add/amend it to the import declaration in CAS. CAS functionality makes it easy to amend declarations and include the UCN.

For imports using GVMS at Mixed model ports, a few steps need to be followed:

  1. Submit a pre-lodged import declaration into CHIEF/CDS, including the RRS01 AI Statement Code.
  2. Enter into GVMS either the ERN (Entry Reference Number) for CHIEF declarations or the MRN (Movement Reference Number) for CDS to create a GMR. The GMR is supplemented with details of the crossing (route) and vehicle, trailer, and container registration numbers as appropriate.
  3. Updates to the status of the GMR are automatically communicated to CAS via GVMS.
  4. When the goods arrive at the port there is no need to self-nominate the UCN and GVMS will automatically release the goods from the inventory.

How exports work through inventory-linked ports in CAS

For exports using the Temporary Storage Model, the following steps need to be followed:

  1. Submit a pre-lodged export declaration into CHIEF/CDS.
  2. The goods are moved to the port and “arrived” by the CSP. This is reflected in CAS, and the declaration status will change from Accepted to Released.
  3. Following the risk assessment Permission to Progress (P2P) will be given and the goods are cleared for export.
  4. The CSP submits the Departure message to CHIEF/CDS. This is reflected in CAS, and the declaration status will change from Released to Exit Confirmed

For exports using GVMS at Mixed model ports, a few steps need to be followed:

  1. Submit an arrived export declaration into CHIEF/CDS, including the RRS01 AI Statement Code. No Exit Summary declaration is required when a combined export and Safety and Security declaration is made.
  2. Enter into GVMS the DUCR (Declaration Unique Consignment Reference) for CHIEF/CDS declarations.
  3. Drivers may proceed to the ports once Permission to Progress (P2P) is given by CHIEF/CDS.
  4. When the goods depart the port GVMS will automatically release the goods from the inventory.

Using Non-Inventory Linked Ports

Non-inventory-linked ports are linked to GVMS and the process differs based on whether the goods are being imported (pre-lodged declarations) or exported (Arrived or Standard process may apply.) CHIEF declarations at non-inventory-linked ports also require a badge but it is not location or CSP specific. CAS customers can use C4T’s badge for RoRo shipments through non-inventory linked ports. CDS declarations via non-inventory linked locations can however be submitted directly and do not require a badge.

How imports work through non-inventory linked ports in CAS

For imports using GVMS at a non-inventory linked port, a few steps need to be followed:

  1. Submit a pre-lodged import declaration into CHIEF/CDS, including the RRS01 AI Statement Code.
  2. Enter into GVMS either the ERN (Entry Reference Number) for CHIEF declarations or the MRN (Movement Reference Number) for CDS to create a GMR. The GMR is supplemented with details of the crossing (route) and vehicle, trailer, and container registration numbers as appropriate.
  3. Updates to the status of the GMR are automatically communicated to CAS via GVMS.
  4. When the goods arrive at the port there is no need to self-nominate the UCN and GVMS will automatically release the goods from the inventory.

How exports work through non-inventory linked ports in CAS

For exports using GVMS at a non-inventory linked port operating the Arrived export process, a few steps need to be followed:

  1. An arrived (Type EX-A) export declaration, containing the RRS01 AI Statement Code, will need be submitted to CHIEF/CDS before the goods leave the trader’s premises. No Exit Summary declaration is required when a combined export and Safety and Security declaration is made. 
  2. The lorry should wait until CHIEF/CDS sends Permission to Progress (P2P).
  3. The DUCR of the arrived declaration must be entered in GVMS, together with details of the crossing (route) and vehicle, trailer, and container registration numbers, as appropriate.
  4. The lorry can then either drive directly to the RoRo port of exit or, if selected for inspection, present the documentation and/or goods at an Inland Border Facility (IBF).
  5. Updates to the status of the GMR are automatically communicated to CAS via GVMS.

The ports of Newhaven and Sheerness operate the Standard export process, where a pre-lodged export declaration is required.

  1. A pre-lodged (Type EX-D) export declaration, containing the RRS01 AI Statement Code, will need be submitted to CHIEF/CDS before the goods leave the trader’s premises. No Exit Summary declaration is required when a combined export and Safety and Security declaration is made.
  2. The DUCR of the pre-lodged declaration must be entered in GVMS, together with details of the crossing (route) and vehicle, trailer, and container registration numbers, as appropriate.
  3. Upon release, the lorry can be driven to the port of exit where documentary and/or physical checks are performed (if selected).
  4. The export declaration will get goods arrived status at the port and P2P will be granted.
  5. Updates to the status of the GMR are automatically communicated to CAS via GVMS.

Deciding which ports to use

The types and locations of ports you use in your customs flows is a strategic decision that influences costs, operational efficiency, and entry processing speed. C4T’s customs experts can advise you on the best approach when establishing or optimising your customs flows in CAS.

Contact us today to find out more.

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